Reference Manual > Windows and dialog boxes > Group entries

From the Main window menu [Edit] [Group entries] is used to allocate entries to named groups.

This enables you to choose entries to add to named groups and also to allocate a colour to each named group.

On the main window and whilst updating entries the colour will be shown. If an entry belongs to more than one coloured group, then the colour for the first group in the sorted list of group names will be used. The sort order is a mixed sort.

The entries used here are the entries currently selected on the main window. For the currently chosen group this shows the total number of entries that are in this group and the number that are currently selected on the main window.

Individual groups can be hidden from the main window entry list and the entry list in the Data drill down window, see Hide groups.

IMPORTANT: the group named HIDE is hidden by default; entries in this group will not normally appear in the entry list. The triple-s import may put entries in the HIDE group.

The list of existing group names is available and new groups can be created by entering a new name. Group names cannot contain certain characters, see Entry name rules.

You can:

•Select all entries in the named group

•Choose a colour for the named group

•Add any selected entries to the named group

•Remove any selected entries from the named group

•Remove any selected entries from all groups to which they belong

If you plan to allocate entries to a lot of groups, then short group names should be used.